Video surveillance management

For the purposes of this activity, the University of Namur processes data in the following categories:

• Data related to the recording of video surveillance images[category grouping the following type of data: images and metadata of recordings, dates ...]
• Data related to controls [category grouping the following type of data: data relating to the circumstances of a control, dates, place, object, facts observed ...]

These data are used to:

• Contribute to ensuring the security of university infrastructure as well as the protection of University property.
• Where necessary, to gather evidence of incivilities, facts constituting an offence or generating damage, to search for and identify the perpetrators, troublemakers, witnesses or victims.

The activity is carried out on the basis of a legitimate interest of the University (Article 6, 1, f) of the RGPD) which consists in being able to ensure the safety of goods and persons. This covers the possibility of enhancing security in certain parts of the University's infrastructure and the protection of its property. The law of March 21, 2007 regulating the installation and use of surveillance cameras also allows images to be recorded in order to gather evidence of incivilities, facts constituting an offence or generating damage, and to search for and identify the perpetrators of the facts, disrupters of public order, witnesses or victims.

The categories of people whose data is processed for the purposes of the business are as follows:

• People appearing on video surveillance images

The data included in the processing activity comes from the following source(s):

• The data is generated by an activity of the person

Data are processed solely by University individuals and departments for the purposes of carrying out the activity. The internal recipients of data belong mainly to the following categories:

• The staff of the University's administrative services
• The staff of the IT support services
• The staff of the relevant department
• The hierarchical superiors and bodies of the University in the event of a breach

The external recipients of data belong to the following categories:

• The staff of the caretaking service for the purposes of performing the services that are entrusted to this service by the University.
• Police and judicial authorities in the event of an offence

The retention period is determined according to the need to retain the data for operational purposes based on the purpose of its use.

For some cameras, no image recording is organized.

For cameras with associated image recording, data is kept for a period of 1 month from recording. At the end of this period, the data is deleted. If the images cannot be used to provide evidence of an offence, damage or incivility, or cannot be used to identify a perpetrator, a public order offender, a witness or a victim, they may not be kept for longer than one month.

Persons affected by data processing have rights, which are described on the www.unamur.be/fr/vie-privee page. To exercise these rights, they can contact the Data Protection Officer (dpo@unamur.be).